Museum of the North Beach

Executive Board

July 13, 2008

 

 

In attendance:  Cathie Bisiack, Lee Marriott, Chuck Austin, Shari Curtright, Kelly Calhoun, Steve Poukalus, Nick Henning, Kathy Jaquet, Phyllis Shaughnessy, Jim Schmidt, and Ynette Gibbs.

 

Guests:  Ed Gibbs and Gene Shaughnessy

 

The meeting was called to order by President Kelly Calhoun. 

 

A motion was made and seconded to approve the last meeting’s minutes.

 

Treasurer’s report – Lee reported that the bank balance was reported to be $9,011.13 with some deposits to be made.  Also, signatures granting access to our accounts are being changed at the bank.

 

SPECIAL ORDERS

 

Ynette Gibbs will be the new Treasurer and will head-up the Finance

Committee.

 

The CD held by the Museum has rolled over.  Even though interest rates have completely “tanked”, we earned about ¼ of a percent.

 

OLD BUSINESS

 

A report was given on the Depot Project Progress.  Mike (our architect) was unable to attend the Board Meeting today, but said approximately 70% of the plans should be available soon.  This is very important to Lee who would like to begin making applications for Grant monies.

 

Kathy has sampled the new inventory software and would like someone else to try it and give input.  Lee emphasized that we need a new computer (preferably a Macintosh).  It may be possible to get a

 

 

 

Grant for a new computer.  It was reported that Dan Sears uses this software; Lee and Kelly will speak with Dan to see how easy it is to use.

Nick suggested having an “Inventory Party” and set a date to complete the entire inventory process.  (At least the photographs have been categorized on discs).  Phyllis suggested that only a small group of people be involved in doing the inventory.  It was also suggested that we use the extra large scanner to photo copy our extensive newspaper collection.

 

The changes to our By-Laws were approved at our General Meeting held in June.  The changes have been sent to the Secretary of State.

 

Update on the Chocolate on the Beach Festival – a meeting is scheduled for Thursday at 7:00 p.m.  It was also reported that the grand prize winner has finally received his first month’s chocolate supply.  Bob Shutz is renovating the old North Beach School.  There is a possibility that we could use the gym as a venue for the Chocolate Festival.  (At one time, the State Parks had the opportunity to purchase the old school for $1.00).

 

Ed Schumacker wants to request that former donors to the Depot Building project make another donation (he wants everyone who donated $500.00 to donate the same amount this year).  A suggestion was made to help accomplish this:  give a brief progress report on how the funds have been used to date when “gently” soliciting for more money.  Another suggestion was that any solicitation should be hand-written and the envelope hand-addressed.  The point was made that it is important for museum members to see progress (and possibly “working drawings”).  Another suggestion was to use “legal” size paper with a section on the bottom of the page that could be clipped off and sent in with a donation.  If we want to do this, we could all hand-address the requests at the next meeting.  Steve has volunteered the use of the new copier at Seabrook.  It was finally decided to wait until the fall to do this (the Museum gets a better postage rate if we send out a minimum of 200 items).  Lee will call Ed and thank him for his suggestion.

 

Kelly and Lee will attend the NP Convention in Tacoma.  It will be a three-hour show.  They will be taking lots of NP “gear” – mugs, tee shirts, etc.  There was a question regarding the location of the Eastern-most terminus of the Northern Pacific Railroad.  Lee requested receiving mileage for the trip into Tacoma.   The Board approved mileage at $.42 per mile.  Kelly reported that the colorized 1908 Depot images have arrived.

 

 

 

 

NEW BUSINESS

 

 

Lee reported that the Westport Winery produces certain wines for various

Charities.  He said our Museum would be honored to have a wine named after us.  We would use a label that would reflect the future Depot project.  A motion was made and seconded to do this.

 

The Museum’s 2009 Calendar is currently in work.  Kelly reported that there are 61 new Historical dates added.  His goal is to get the Calendar done in September.  Kelly also said that the next Newsletter will be out in September.  Ynette suggested having an Order Form in the Newsletter or be able to phone in an order.

 

There is a shredded Cedar cape made by a Quinault woman available on E-bay.  The cost is $700.00.  We are interested but need more discussion.

 

Grays Harbor Fire District #8 is willing to let the Museum Park a large container on their property to store items for the annual Garage Sale.  Ynette will speak with Al Carter regarding the containers located at Hogan’s Corner.

 

It was suggested that the Museum have their collection of Quinault baskets Appraised.  Our current Insurance is Liability only.  Nick pointed out that we will eventually be moving the collection to the new Depot location, which is in a Flood Zone.

 

There was discussion about supporting the Washington State Parks regarding the “Ghost Trees” acquisition.  The “Ghost Trees” were created in January 1767, the result of a massive earthquake and following Tsunami.

We were all in agreement that sending a letter of support would be a good thing to do.

 

Motion was made and seconded to adjourn the meeting.

 

THE NEXT MEETING WILL BE HELD ON August 10, 2008 AT THE OCEAN CREST

AT 4:30 p.m.

 

 

 

 

 

 

Museum of the North Beach

Executive Board

August 10, 2008

 

 

In attendance:  Cathie Bisiack, Lee Marriott, Chuck Austin, Kelly Calhoun, Steve Poukalus, and Ynette Gibbs.

 

Guest:  Ed Gibbs, Sabrina Kramer and friend.

 

The meeting was called to order by President Kelly Calhoun. 

 

Treasurer’s report – Ynette has revised (and improved!) the Treasurer’s Report.  We appear to have two Scholarship Accounts at two different banks.  Ynette suggested that we close-out the scholarship account at Timberland Bank.  Kelly pointed out that Timberland Bank is a Museum Member; Ynette will ask Timberland Bank if they can offer us a competitive rate on the scholarship fund.  Lee said that maybe we could ask the Bank of the Pacific if they would be willing to join the Museum as “Community Re-investment”.  Ynette also reported that she has signed up for “on-line” banking with free on-line bill paying.  Also, Ynette and Shephanie have designed excel spreadsheets to more easily track expenses/income for the Chocolate Festival.

 

It was suggested that the Council reimburse Chuck for mileage incurred while hauling items from Spokane to the Museum.  It is important to note that previous trips have NOT been compensated.  The Board voted to reimburse Chuck mileage for hauling Museum items from Spokane.  Also, Lee and Kelly will be reimbursed mileage for their trip to Tacoma for the Northern Pacific Convention.

 

Sadly, this is Chuck’s last meeting as a Board Member.  He suggests that a local person might have valuable input to the Board.  Chuck’s input will be missed.

 

SPECIAL ORDERS

 

A Cedar Bark Cape, hand-made by Quinault Native Sabrina Kramer, has

 

 

been available on E-bay for $700.00.  Sabrina and her friend attended this month’s Board Meeting and brought the Cape to show everyone.  She told us it takes one month to make one cape from start to finish.  This includes striping the tree, beating the bark, preparation, and sewing.  Sinew is used for thread.  There are three women in Washington state active in making Capes.  The Cedar Capes are worn as “every day” wear.  These Capes usually retail for $1,000.00; our price would be $700.00.

A Motion was made and seconded to purchase the Cape.  Motion was carried to purchase the Cape for $700.00.  We will be requesting personal information about Sabrina to post with the Cape.  It was also suggested that she work in front of a camera to record these valuable tribal crafts.

 

OLD BUSINESS

 

Mike attended the meeting to report on the Depot Project Progress.  He reported that he is at the end of the schematic design and wants to build a schedule ASAP.  He has Accreditation Testing in November and is thinking that either April or May would be a good time to start the schedule.

 

Lee reminded us that we have a five-year plan with the State Parks; we are through the first year.  We need only to be able to show progress and that we have improved the property.  Washington State Parks does have money available for Grants.  The target date of May 2009 is to begin to break ground.  Mike wants to know how close to “authentic” we want to be with the Depot foundation.  He suggests a “slab on grade” would work the best for the Museum.  The deck could be a composite material and use Hardie Plank siding instead of cedar planks.  Using Trax for the deck does not look so much like wood, but it would be far more durable.  Lee pointed out that we need to keep true to the original color.  The window frames would be wood on the inside only and aluminum on the outside.  Aluminum-Clad windows come already painted, so we should be able to get a good dark green color match.   Mike also suggested that Kelly take the blueprints to “Plans Unlimited” to get copies (24” x 36”).

 

Steve has volunteered to mount the large drawings on foam board for the Museum.  Chuck suggested getting electricity to the depot site ASAP.  He wants to display the drawings, signs, and Totem Pole.  Kelly suggested that the DOT possibly donate Solar Panels to light the Depot Site.  Jim had suggested a few months ago that the Parks had a “Bushwacker” that would easily take care of all the weed-eating and mowing, but now the word is the Parks Dept. has nothing available.  Also, the Parks Dept. wants the Museum to put in “interpretive trails” through the entire Depot Site.

 

 

The Aberdeen Museum is recommending the new inventory software; also, the Museum needs a new computer soon.  Dan Sears uses the inventory software and highly recommends it.   The software needs to be Mac-compatible.  There is a cost of $700.00 to train on the software.  Lee will look at the new computer and software and has suggested that we check to see if there might be an upgrade coming out in three to four months.

 

Regarding Curator Compensation—the Contract is still not signed, even though it was approved in April 2008.  A motion was made, seconded, and approved to have Cathie (secretary) sign the Curator’s Contract instead of Kathy Jaquet.  Kelly suggested that the Treasurer (Ynette) take over the Membership Billings.  Ynette agrees; will need a transitional period.

 

The next Wine Tasting is scheduled for Saturday, August 24 at Seabrook.  Nick is in charge of the Wine Tasting and has been dealing with Cindy at Seabrook.  Kelly needs more details before issuing a Press Release.  Lee said he will speak with Cindy.

 

Ed Schumacker agrees with the Board approval of solicitation letters to ask anyone who has contributed to the Depot Project last year to possibly donate the same amount this year.

 

Ynette spoke with Al Carter regarding the storage containers at Hogan’s Corner.  He agreed to check the ownership of the containers.

 

Chuck reported that we need to move the Totem Pole from the garage at the Hi Tide Resort.  He is suggesting that we just go ahead and erect the pole at the entrance to our proposed “Indian Village”.  Chuck believes the Pole could be secured by cement and light bolts.  The Pole would be facing South West.  He also suggested doing this in October to coincide with the Beer Tasting.  (There is the possibility of having the Beer Tasting at the Ocean Crest).

 

The Scenic By-Ways Workshop will be held August 11 at the Ocean Shores Convention Center.  Five people from the Museum will attend (Lee, Kelly, Chuck, Norma, and Steve).  Chuck suggested that they take a copy of the “Walking Tour of Moclips” to share at the Workshop.

 

 

 

 

NEW BUSINESS

 

Kelly sent a letter to Bob Schuetz, the new owner of the old Moclips School building, asking if we could take any relevant keep-sakes from the school.  He expects a response soon.

 

There was discussion regarding changing our donation form to “Deed of Gift”.  Kelly wants clarification that once an item is donated, it is the Museum’s to do what it pleases with it, be it store the item or display it.  Kelly will re-vamp the form to meet our needs.

 

The question was raised by Kelly should we donate $100.00 to the Canoe Club for the Canoe Races on Lake Quinault on August 23?  If we give $100.00, we could win a dinner for two, a fishing trip, or a gift certificate to the Casino.  There is also an outside chance that the winning canoe could be put on display in front of the Museum for Labor Day Week-end (per Sid Curtright).  A motion was made and seconded that we do not give the Canoe Club $100.00.

 

Historian Gene Woodwick has volunteered to index the historic journals from 1871 to 1902.  She also wants to organize our scrapbooks as her winter project.

 

Museum member Pat Ohlsen addressed the Board regarding involving the Quinault kids in the Museum.  She will attend the school “in service” day in Tahola on August 25.  About three months ago, Chuck had submitted a plan for a Docent Program almost identical to what Pat is proposing.  Kelly has e-mailed Fawn Sharp with the Quinault Nation explaining that we will be opening our new Museum and want the Quinault Nation to be part of it.  Local History used to be taught at our local schools.  They could cover a variety of topics (science, medicine, arts, language).  We could get school-age kids involved in learning and teaching the Quinault Tribal ways and history.  For example, the children could “interview” Tribal Elders; the kids could meet with Tribal members skilled in crafts (carving, basket weaving, etc.) 

 

Motion made and seconded to adjourn the meeting.

 

THE NEXT MEETING WILL BE HELD ON September 14, 2008 AT THE OCEAN CREST AT 4:30 p.m.

 

 

Additional Resources

Contact Kelly Calhoun, President by email at kelly@moclips.org